Parish Council Meeting Dates

The next Parish Council meeting will be held on Tuesday 12th May 2026, 7.30pm in the Village Hall.

Members of the public are very welcome to attend the public meeting.

If you have a query or comment but do not wish to join the public meeting you are very welcome to email your comments through to the clerk who will ensure they are included in the public participation section.

Parish Council meeting dates for 2026: 7th January, 4th February, 4th March, 1st April, 12th May (including Annual PC Meeting), 3rd June, 1st July, 5th August, 2nd September, 7th October, 4th November, 2nd December

Parish Council Agenda and Papers

Parish Council meeting papers are issued to Councillors 3 working days before the next meeting.

A copy of the agenda will be available on the parish noticeboard outside the Village Hall and this website at this time. A full set of papers is available below.

Please note that as part of the Council's committment to the environment meeting papers will no longer be printed for Parish Council meetings. If any member of the public would like to obtain a paper version of the meeting papers please contact the clerk on: clerk@westononthegreen-pc.gov.uk or 01869 350282 and she will happily provide the required documents.

2026 Meetings

1st April 2026: Parish Council Meeting

Agenda - 1 April 26 / Draft Minutes - 1 April 2026

REPORTS: Clerk Report - 1 Apr 26, Planning Report - 1 Apr 26, PC Accounts: (Summary Q4 FY 2025-26, Bank Rec Q4 FY 2025-26, Income Q4 FY 2025-26, Breakdown Q4 FY 2025-26), OCC Councillor April 2026 Report

4th March 2026: Parish Council Meeting

Agenda - 4 March 26 / Minutes - 4 March 2026

REPORTS: Chair Report - 4 March 2026,Clerk Report - 4 March 26, Planning Report - 4 March 26, NP Review PPT - 4 March 26, OCC Councillor March 2026 Report

4th February 2026: Parish Council Meeting

Agenda - 4 Feb 26 / Minutes - 4 February 26

REPORTS: Chair Report - 4 Feb 26, Clerk Report - 4 Feb 26, Planning Report - 4 Feb 26, North Lane pond ecologist report Dec 25, North Lane pond report from TOE Jan 26, Community Van insurance 2026-27, PC Accounts: (Summary Q3 FY 2025-26, Bank Rec Q3 FY 2025-26, Income Q3 FY 2025-26, Breakdown Q3 FY 2025-26), OCC Councillor Feb 2026 Report, Greater Oxford Local Government Proposal Letter

7th January 2026: Parish Council Meeting

Agenda - 7 Jan 26 / Minutes - 7 January 26

REPORTS:Chair Report - 7 Jan 26, Clerk Report - 7 Jan 26, Planning Report - 7 Jan 26, Budget 2026-27 (Overview 26-27), Website Accessibility Statement, IT Policy, Internal Controls Policy, OCC Councillor Jan 2026 Report, Review of Internal Audit Report 2024-25, Review of Effectiveness of Internal Audit Report, Risk Register 2026, Asset Register Dec 2025, Press & Media Policy

2025 Meetings

3rd December 2025: Parish Council Meeting

Agenda - 3 December 2025 / Minutes - 3 December 2025

REPORTS: Chair Report - 3 Dec 25,Clerk Report - 3 Dec 25, Planning Report - 3 Dec 25, Anti-bullying & Harassment Policy Dec 25, Equality & Diversity Policy Dec 25, Scheme of Delegation Dec 25, Biodiversity Policy Dec 25, Biodiversity Audit Dec 25

5th November 2025: Parish Council Meeting

Agenda - 5 November 2025 / Minutes - 5 November 2025

REPORTS:Chair Report - 5 Nov 25,Clerk Report - 5 Nov 25, Planning Report - 5 Nov 25, Donation Request - Village Hall Tree Guard, OCC County Councillor Report - Nov 2025, Data Protection Policy, ICO Model Publication Scheme, Document Retention Policy, Privacy Notice

1st October 2025: Parish Council Meeting

Agenda - 1 October 2025 / Minutes - 1 October 2025

REPORTS: Clerk Report - 1 Oct 25, Planning Report - 1 Oct 25, OCC County Councillor Report - Oct 2025, IRP Report 2025-26, Parish Allowance Notice 2025-26

3rd September 2025: Parish Council Meeting

Agenda - 3 September 25 / Minutes - 3 September 25

REPORTS: Chair Report - 3 Sept 25, Clerk Report - 3 Sept 25, Planning Report - 3 Sept 25, External Audit Report 2025, Community Bus Report - Sept 25

6th August 2025: Parish Council Meeting

Agenda - 6 August 25 / Minutes - 6 August 25

REPORTS: Chair Report - 6 Aug 25, Clerk Report - 6 Aug 25, RoSPA Playground Inspection 2025 (2025 Full Report, 2025 Summary Report), Planning Report - 6 Aug 25, PC Accounts (Summary Q1 FY 2025-26, Bank Rec Q1 FY 2025-26, Income Q1 FY 2025-26, Breakdown Q1 FY 2025-26), MP Callum Miller Report - Aug 26, OCC Resilience Day Report - Aug 26

2nd July 2025: Parish Council Meeting

Agenda - 2 July 25 / Minutes - 2 July 25

REPORTS: Chair Report - 2 July 25, Clerk Report - 2 July 25, Planning Report - 2 July 25, Advisory Groups Terms of Reference (Traffic Calming, Transport)

4th June 2025: Parish Council Meeting

Agenda - 4 June 25 / Minutes - 4 June 25

REPORTS: Clerk Report - 4 June 25, Planning Report - 4 June 25,Puy du Fou Meeting Summary May 2025, Puy du Fou Parish Coalition Letter May 25, IA Engagement Letter May 25, IA Report - May 2025, PC Response to IA Report - May 2025, Effectiveness of IA Report 2025, IA AGAR Form P3 - 2024-25, Draft AGAR Form 2024-25, Reserves Statement 2024-25, Explanation of Variances 2024-25, Notice of Public Rights 2024-25, Advisory Groups Terms of Reference (Traffic Calming, Transport)

7th May 2025: Parish Council Meeting

Agenda - 7 May 25 / Minutes - 7 May 25

REPORTS: Chair Report - 7 May 25, Clerk Report - 7 May 25, Planning Report - 7 May 25, TCAG Mins - April 25

7th May 2025: Annual Parish Council Meeting

Annual PC Agenda - 7 May 25 / Annual PC Minutes - 7 May 25

REPORTS: Advisory Groups Terms of Reference (Finance, Governance, Planning, Staffing, Technology, Traffic Calming & Transport, Works), Draft Standing Orders 25/26, Draft Financial Regulations 25/26,Draft Donations Policy 25/26, Asset Register as at 31 March 25, PWLB Loan Statement March 25

22nd April 2025: Annual Parish Meeting

Annual PC Report - April 2025 / Annual Parish Meeting Draft Minutes - 22 April 25

Presentation by S Davis: 'Development in our area and the impact on our parish'

2nd April 2025: Parish Council Meeting

Agenda - 5 March 25 / Minutes - 2 April 25

REPORTS: Chair Report - 2 April 25, Clerk Report - 2 April 25, Planning Report - 2 April 25, Emergency Plan 2025, Councillor Vacancy Procedure

5th March 2025: Parish Council Meeting

Agenda - 5 March 25 / Minutes - 5 March 25

REPORTS: Clerk Report - 5 March 25, Planning Report - 5 March 25, Community Bus Costs - March 25, Report of Parish Remuneration Panel 2024-25

17th February 2025 (Extraordinary Parish Council Meeting)

Agenda - 17 Feb 25 / Minutes - 17 Feb 25

REPORTS: B430 Speed Reduction Report, B430 Speed Reduction Map

5th February 2025: Parish Council Meeting

Agenda - 5 Feb 25 / Minutes - 5 Feb 25

REPORTS: Chair Report - 5 Feb 25, Clerk Report - 5 Feb 25, Defibrillator Purchase Report Feb 25, Planning Report - 5 Feb 25, Community Van Insurance Report Feb 25, PC Accounts (Summary Q3 FY 2024-25, Bank Rec Q3 FY 2024-25, Income Q3 FY 2024-25), Interim Internal Audit Report Jan 25

8th January 2025: Parish Council Meeting

Agenda - 8 Jan 25 / Minutes - 8 Jan 25

REPORTS: Clerks Report - 8 Jan 25, Planning Report - 8 Jan 25, Budget/Precept Request FY 2025-26: (Overview 25-26, Breakdown 25-26)

2024 Meetings

4th December 2024: Parish Council Meeting

Agenda - 4 Dec 24 / Minutes - 4 Dec 24

REPORTS: PC Development Plan 2025-28,Clerk Report - 4 Dec 24, Planning Report - 4 Dec 24, TCAG Report - 4 Dec 24, Donation Request Village Hall 2024, Oxfordshire Councils Charter

6th November 2024: Parish Council Meeting

Agenda - 6 Nov 24 / Minutes - 6 Nov 24

REPORTS: Clerk Report - 6 Nov 24, PC Development Plan 2024 Update, Planning Report - 6 Nov 24, North Lane Pond Ecologist Report, PC Accounts (Summary Q2 FY 2024-25, Bank Rec Q2 FY 2024-25, Income Q2 FY 2024-25), Oxfordshire Councils Charter

2nd October 2024: Parish Council Meeting

Agenda - 2 Oct 24 / Minutes - 2 Oct 24

REPORTS: Chair Report - 2 Oct 24, Clerk Report - 2 Oct 24, Planning Report - 2 Oct 24,Flooding & Damage PPT, External Auditor Report 2024

4th September 2024: Parish Council Meeting

Agenda - 4 Sept 24 / Minutes - 4 Sept 24

REPORTS: Chair Report - 4 Sept 24,Clerk Report - 4 Sept 24, Planning Report - 4 Sept 24, Planning Reform 2025 PPT, Playdale Playground Repair Quote Aug 24, Playdale Playground Spinner Quote Aug 24, Mower tyre quote July 24, Financial Regulations 2024-25, Parish Tree Management Plan - Apr 24, Parish Tree Audit Schedule - Apr 24, Parish Tree Management Map - Apr 24, Parish Tree Audit Works Quote - Aug 24

7th August 2024: Parish Council Meeting

Agenda - 7 Aug 24 / Minutes - 7 Aug 24

REPORTS: Clerk Report - 7 Aug 24, Planning Report - 7 Aug 24, Airfield Report - 7 Aug 24

3rd July 2024: Parish Council Meeting

Agenda - 3 July 24 / Minutes - 3 July 24

REPORTS: Clerk Report - 3 July 24, Planning Report - 3 July 24,Schoolfield - 3 July 24, Traffic Group - 3 July 24, Weston Airfield Concern - 3 July 24, Gigaclear - 3 July 24, Dignity at Work Policy 24, Grievance Policy 24, Disciplinary Policy 24, Social Media & Communications Policy 24

5th June 2024: Parish Council Meeting

Agenda - 5 June 24 / Minutes - 5 June 24

REPORTS: Chair Report - 5 June 24, Clerk Report - 5 June 25, Planning Report - 5 June 24, Internal Audit Report 2023/24, AGAR Form 2023/24, OCC Councillor Simpson May 24 Report

1st May 2024: Annual Parish Council Meeting

Annual PC Agenda - 1 May 24 /Annual PC Minutes - 1 May 24

REPORTS: Advisory Groups Terms of Reference (Finance, Governance, Planning, Staffing, Technology, Traffic Calming & Transport, Works), Draft Standing Orders 24/25, Draft Financial Regulations 24/25, Draft Donations Policy 24/25, Asset Register as at 31 March 24,ICO direct debit set up confirmation, PWLB Loan Statement March 24

1st May 2024: Parish Council Meeting

Agenda - 1 May 24 /Minutes - 1 May 24

REPORTS: Chair Report - 1 May 24, Clerk Report - 1 May 24, Gigaclear Final 2024 survey results, Planning Report - 1 May 24

15th April 2024: Annual Parish Meeting

Annual PC Report - April 2024 / Annual Parish Meeting Minutes - 15 April 24

3rd April 2024

Agenda - 3 April 24 / Minutes - 3 April 24

REPORTS: Chair Report - 3 April 24, Clerk Report - 3 Apr 24, Initial Gigaclear Survey Results April 24, Planning Report - 3 Apr 24

6th March 2024

Agenda - 6 March 24 / Minutes - 6 March 24

REPORTS: Chair Report - 6 March 24, Clerk Report - 6 March 24, Planning Report - 6 March 24, Draft Risk Register Feb 24

7th February 2024

Agenda - 7 Feb 24 / Minutes - 7 Feb 24

REPORTS: Chair Report - 7 Feb 24, Clerk Report - 7 Feb 24, Internal Auditor Interim Report Q3 2023-24, PC Accounts (Summary Q3 FY 2023-24, Bank Rec Q3 FY 2023-24, Income Q3 FY 2023-24), Planning Report - 7 Feb 24, Councillor Simpson OCC/CDC Report - Feb 24

9th January 2024

Agenda - 9 Jan 24 / Minutes - 9 Jan 24

REPORTS: Clerks Report - 9 Jan 24, Budget/Precept Request FY 2024-25: (Overview 24-25, Breakdown 24-25), Planning Report - 9 Jan 24, CDC Jan 24 Report

2023 Meetings

6th December 2023: Parish Council Meeting

Agenda - 6 Dec 2023 / Minutes - 6 Dec 2023

REPORTS: Chair Report - 6 Dec 23, Clerk Report - 6 Dec 23, Planning Report - 6 Dec 23, Councillor Simpson Report - Dec 23

1st November 2023: Parish Council Meeting

Agenda - 1 Nov 2023 / Minutes - 1 Nov 2023

REPORTS: Chair Report - 1 Nov 23, Clerk Report - 1 Nov 23, Playing Field Report - 1 Nov 23, Planning Report - 1 Nov 23, Councillor Simpson Report - Nov 23, PC Accounts (Summary Q2 FY 2023-24, Bank Rec Q2 FY 2023-24, Income Q2 FY 2023-24)

4th October 2023: Parish Council Meeting

Agenda - 4 Oct 2023 / Minutes - 4 Oct 2023

REPORTS: Chair Report - 4 Oct 23, Clerk Report - 4 Oct 23, Playing Field Report - 4 Oct 23, Planning Report - 4 Oct 23

6th September 2023: Parish Council Meeting

Agenda - 6 Sept 23 / Minutes - 6 Sept 2023

REPORTS: Chair Report - 6 Sept 23, Clerk Report - 6 Sept 23, Playing Field Report - 6 Sept 23, Planning Report - 6 Sept 23, External Auditor Report 2022-23

2nd August 2023: Parish Council Meeting

Agenda - 2 August 23 / Minutes - 2 August 23

REPORTS: Chair Report - 2 Aug 23, Clerk Report - 2 Aug 23, Playing Field Report - 2 Aug 23, Planning Report - 2 August 23

5th July 2023: Parish Council Meeting

Agenda - 5 July 23 / Minutes - 5 July 23

REPORTS: Chair Report - 5 July 23, Clerk Report - 5 July 23, Playing Field Report - 5 July 23, Planning Report - 5 July 23, Schoolfield Proposal, Parish Liaison June 23 Meeting, OCC Training Day, Neighbourhood Watch & Police Liason Update July 23

7th June 2023: Parish Council Meeting

Agenda - 7 June 23 / Minutes - 7 June 23

REPORTS: Chair Report - 7 June 23, Clerk Report - 7 June 23, Playing field & Playground Report - 7 June 23, Planning Report - 7 June 23, Internal Audit Report 2022/23, AGAR Form 2022/23, Data Protection Policy, FOI - Publication Scheme, Document Retention Policy

3rd May 2023: Parish Council Meeting

Agenda - 3 May 23 / Minutes - 3 May 23

REPORTS: Chair Report - 3 May 23, Clerk Report - 3 May 23, Planning Report - 3 May 23, PC Accounts (Summary Q4 FY 2022-23, Bank Rec Q4 FY 2022-23, Income Q4 FY 2022-23)

3rd May 2023: Annual Parish Council Meeting

Agenda, Annual - 3 May 23 / Annual PC Minutes - 3 May 23

REPORTS: Code of Conduct 2023, Standing Orders 2023-24, Financial Regulations 2023-24, Donations Policy 2023-24, Press & Media Policy, Asset Register May 2023, Insurance Quote Summary - May 2023, PWLB 31 March 2023 Loan Statement

21st April 2023: Extraordinary Parish Council Meeting

Agenda - 21 April 23 / Minutes - 21 April 23

18th April 2023: Annual Parish Meeting

Annual Parish Meeting Minutes - 18 Apr 23

5th April 2023

Agenda - 5 April 23 / Minutes - 5 April 23

REPORTS: Chair Report - 5 Apr 23, Clerk Report - 5 Apr 23, Playground Report - 5 Apr 23, Planning Report - 5 Apr 23, North Lane Footpath Arboricultural Consultant: Sylva Quote & Footpath Report, Independent Renumeration Report 2023

1st March 2023

Agenda - 1 March 23 /Minutes - 1 March 23

REPORTS: Chair Report - 1 Mar 23, Clerk Report - 1 Mar 23, Planning Report - 1 Mar 23, Works Report - 1 Mar 23, Draft Risk Register Mar 23

15th February 2023: Extraordinary Parish Council Meeting

Agenda - 15 Feb 23 / Minutes - 15 Feb 23

1st February 2023

Agenda - 1 Feb 23 / Minutes - 1 Feb 23

REPORTS: Clerk Report - 1 Feb 23, Works Report - 1 Feb 23, Insurance Community Bus Report, Planning Report - 1 Feb 23, PC Accounts (Summary Q3 FY 2022-23, Bank Rec Q3 FY 2022-23, Income Q3 FY 2022-23), Internal Auditor Jan 23 Report, PC Report on Internal Audit Jan 23

10th January 2023

Agenda - 10 Jan 23 / Minutes - 10 Jan 23

REPORTS: Chair Report - 10 Jan 23, Clerk Report - 10 Jan 23, Works Report - 10 Jan 23, Budget/Precept Request FY 2023-24: (Overview 23-24, Breakdown 23-24), Councillor Vacancy Procedure Jan 23, Internal Controls Policy Jan 23, Asset Register Jan 2023, Planning Report - 10 Jan 23