Parish Council Meeting Dates
The next full Parish Council meeting will be held on Wednesday 4th October 2023, 7.30pm in the Village Hall.
Members of the public are very welcome to attend the public meeting.
If you have a query or comment but do not wish to join the public meeting you are very welcome to email your comments through to the clerk who will ensure they are included in the public participation section.
Parish Council meeting dates for 2023: 10th January, 1st February, 1st March, 5th April, 3rd May, 7th June, 5th July, 2nd August, 6th September, 4th October, 1st November, 6th December
Parish Council Agenda and Papers
Parish Council meeting papers are issued to Councillors 3 working days before the next meeting.
A copy of the agenda will be available on the parish noticeboard outside the Village Hall and this website at this time. A full set of papers is available below.
Please note that as part of the Council's committment to the environment meeting papers will no longer be printed for Parish Council meetings. If any member of the public would like to obtain a paper version of the meeting papers please contact the clerk on: clerk@westononthegreen-pc.gov.uk or 01869 350282 and she will happily provide the required documents.
2023 Meetings
10th January 2023
Agenda - 10 Jan 23 / Minutes - 10 Jan 23
REPORTS: Clerk Report - 10 Jan 23, Works Report - 10 Jan 23, Budget/Precept Request FY 2023-24: (Overview, Breakdown), Councillor Vacancy Procedure Jan 23, Internal Controls Policy Jan 23, Asset Register Jan 2023, Planning Report - 10 Jan 23
1st February 2023
Agenda - 1 Feb 23 / Minutes - 1 Feb 23
REPORTS: Clerk Report - 1 Feb 23, Works Report - 1 Feb 23, Insurance Community Bus Report, Planning Report - 1 Feb 23, PC Accounts (Summary Q3 FY 2022-23, Bank Rec Q3 FY 2022-23, Income Q3 FY 2022-23), Internal Auditor Jan 23 Report, PC Report on Internal Audit Jan 23
15th February 2023: Extraordinary Parish Council Meeting
Agenda - 15 Feb 23 / Minutes - 15 Feb 23
1st March 2023
Agenda - 1 March 23 /Minutes - 1 March 23
REPORTS: Clerk Report - 1 Mar 23, Planning Report - 1 Mar 23, Works Report - 1 Mar 23, Draft Risk Register Mar 23
5th April 2023
Agenda - 5 April 23 / Minutes - 5 April 23
REPORTS: Clerk Report - 5 Apr 23, Playground Report - 5 Apr 23, Planning Report - 5 Apr 23, North Lane Footpath Arboricultural Consultant: Sylva Quote & Footpath Report, Independent Renumeration Report 2023
21st April 2023: Extraordinary Parish Council Meeting
Agenda - 21 April 23 /Minutes - 21 April 23
3rd May 2023: Annual Parish Council Meeting
Agenda, Annual - 3 May 23 / Annual PC Minutes - 3 May 23
REPORTS: Code of Conduct 2023, Standing Orders 2023-24, Financial Regulations 2023-24, Donations Policy 2023-24, Press & Media Policy, Asset Register May 2023, Insurance Quote Summary - May 2023, PWLB 31 March 2023 Loan Statement
3rd May 2023: Parish Council Meeting
Agenda - 3 May 23 / Minutes - 3 May 23
REPORTS: Clerk Report - 3 May 23, Planning Report - 3 May 23, PC Accounts (Summary Q4 FY 2022-23, Bank Rec Q4 FY 2022-23, Income Q3 FY 2022-23)
7th June 2023: Parish Council Meeting
Agenda - 7 June 23 / Minutes - 7 June 23
REPORTS: Clerk Report - 7 June 23, Playing field & Playground Report - 7 June 23, Planning Report - 7 June 23, Internal Audit Report 2022/23, AGAR Form 2022/23, Data Protection Policy, FOI - Publication Scheme, Document Retention Policy
5th July 2023: Parish Council Meeting
Agenda - 5 July 23 / Minutes - 5 July 23
REPORTS: Clerk Report - 5 July 23, Playing Field Report - 5 July 23, Planning Report - 5 July 23, Schoolfield Proposal, Parish Liaison June 23 Meeting, OCC Training Day, Neighbourhood Watch & Police Liason Update July 23
2nd August 2023: Parish Council Meeting
Agenda - 2 August 23 / Minutes - 2 August 23
REPORTS: Clerk Report - 2 Aug 23, Playing Field Report - 2 Aug 23, Planning Report - 2 August 23
6th September 2023: Parish Council Meeting
Agenda - 6 Sept 23 / Draft Minutes - 6 Sept 2023
REPORTS: Clerk Report - 6 Sept 23, Playing Field Report - 6 Sept 23, Planning Report - 6 Sept 23, External Auditor Report 2022-23
2022 Meetings
5th January 2022:
Agenda - 5 Jan 22 / Minutes - 5 Jan 22
REPORTS: Clerk Report - 5 Jan 22, Budget/Precept Request FY 2022-23: (Overview, Breakdown), Planning Report - 5 Jan 22, Works Report - 5 Jan 22, CEE Bill Summary
24th January 2022: Extraordinary Parish Council Meeting
Agenda - 24 January 22 /Minutes - 24 Jan 22
2nd February 2022:
Agenda - 2 Feb 22 / Minutes - 2 Feb 22
REPORTS: Clerk Report - 2 Feb 22, CEE Bill Summary, Dog Litter Bags Report, PC Accounts (Summary Q3 FY 2021-22, Bank Rec Q3 FY 2021-22, Income Q3 FY 2021-22), Planning Report - 2 Feb 22
2nd March 2022:
Agenda - 2 March 22 / Minutes - 2 March 22
REPORTS: Clerk Report - 2 March 22, OCC Feb 22 Report, Works Report - 2 March 22, Planning Report - 2 March, Welcome Back Fund Report
6th April 2022:
Agenda - 6 April 22 / Minutes - 6 April 22
REPORTS: Clerk Report - 6 April 22, Works Report - 6 April 22, PC Accounts (Summary Q4 FY 2021-22, Bank Rec Q4 FY 2021-22, Income Q4 FY 2021-22), Renumeration Panel Report 2022,PC Laptop Purchase Report,Planning Report - 6 April 22
27th April 2022: Annual Parish Meeting
Annual Parish Meeting Minutes - 27 Apr 22
10th May 2022: Annual Parish Council Meeting
Agenda, Annual - 10 May 22 / Annual PC Minutes - 10 May 22
REPORTS: Code of Conduct 2022, Donations Policy 22-23, Asset Register 2022
10th May 2022: Parish Council Meeting
Agenda - 10 May 22 / Minutes - 10 May 22
REPORTS: Clerk Report - 10 May 22, Works Report - 10 May 22, Planning Report - 10 May 22
13th June 2022: Parish Council Meeting
Agenda - 13 June 22 / Minutes - 13 June 22
REPORTS: Clerk Report -13 June 22, Works Report - 13 June 22, PC Response to Internal Audit Observations 22, AGAR Form 2021-22,Notice of Public Rights 2022, Planning Report - 13 June 22, Village Welcome Pack draft
6th July 2022: Parish Council Meeting
Agenda - 6 July 22 / Minutes - 6 July 22
REPORTS: Clerk Report - 6 July 22, PC Development Plan 21, Oxon Playing Fields Assoc Mtg, Planning Report - 6 July 22
3rd August 2022: Parish Council Meeting
Agenda - 3 August 22 / Minutes - 3 August 22
REPORTS:Clerk Report - 3 Aug 22, PC Accounts (Summary Q1 FY 2022-23, Bank Rec Q1 FY 2022-23, Income Q1 FY 2022-23), Emergency Cold Kits, Planning Report - 3 Aug 22
7th September 2022: Parish Council Meeting
Agenda - 7 Sept 22/ Minutes - 7 Sept 22
REPORTS: Clerk Report - 7 Sept 22, RoSPA Playground Inspection Report 2022, External Auditor Report FY 2021-22, Planning Report - 7 Sept 22
5th October 2022: Parish Council Meeting
Agenda - 5 Oct 22 / Minutes - 5 Oct 22
REPORTS: Clerk Report - 5 Oct 22, Works Report - 5 Oct 22, Civility & Respect Pledge Outline, Dignity at Work Policy Draft, Grievance Policy Draft, Planning Report - 5 Oct 22
2nd November 2022: Parish Council Meeting
Agenda - 2 Nov 22 / Minutes - 2 Nov 22
REPORTS: Clerk Report - 2 Nov 22, Works Report - 2 Nov 22, Spinney Tree Works, PC Accounts (Summary Q2 FY 2022-23, Bank Rec Q2 FY 2022-23, Income Q2 FY 2022-23), Internal Auditor Appointment 2022-23, Planning Report - 2 Nov 22
7th December 2022: Parish Council Meeting
Agenda - 7 Dec 22 / Minutes - 7 Dec 22
REPORTS: Clerk Report - 7 Dec 22, Works Report - 7 Dec 22, Planning Report - 7 Dec 22, Botley West Solar Farm Briefing Paper
2021 Meetings
6th January 2021:
Agenda - 6 Jan 21 / Minutes - 6 Jan 21
REPORTS: Clerk Report - 6 Jan 21, Great Wolf Update - 6 Jan 21, Budget/Precept Request FY 2021-22: (Overview, Breakdown), Planning Report - 6 Jan 21, Works Report - 6 Jan 21
3rd February 2021:
Agenda - 3 Feb 21 / Minutes - 3 Feb 21
REPORTS: Clerk Report - 3 Feb 21, Great Wolf Update - 3 Feb 21, Footpath Report - 3 Feb 21, OCC Parish Report Feb 21, Q3 20201-21 PC Accounts (Q3 20-21 Summary, Q3 20-21 Bank Rec), Planning Report - 3 Feb 21, Works Report - 3 Feb 21
15th February 2021 (Extraordinary Meeting):
Agenda - 15 Feb 21 / Minutes - 15 Feb 21
3rd March 2021:
Agenda - 3 March 21 / Minutes - 3 March 21
REPORTS:Clerk Report - 3 Mar 21, Planning Report - 3 Mar 21, Works Report - 3 Mar 21
7th April 2021:
Agenda - 7 April 21 / Minutes - 7 April 21
REPORTS: Clerk Report - 7 Apr 21, No Cold Calling Zone Report - 7 Apr 21, Q4 20201-21 PC Accounts (Q4 20-21 Summary, Q4 20-21 Bank Rec), Planning Report - 7 Apr 21, Works Report - 7 Apr 21
5th May 2021: Annual Parish Council Meeting
Annual Agenda - 5 May 21 /Annual PC Minutes - 5 May 21
5th May 2021: Parish Council Meeting
Agenda - 5 May 21 / Minutes - 5 May 21
REPORTS: Clerk Report - 5 May 21, Housing Needs Survey - 5 May 21, Planning Report - 5 May 21, Works Report - 5 May 21
26th May 2021: Planning Sub-Group Meeting
Agenda Planning - 26 May 21 / Planning Sub Group Minutes - 26 May 21
28th June 2021: Extraordinary Parish Council Meeting
Agenda - 28 June 21 / Minutes - 28 June 21
REPORTS: PC Response to Internal Audit Observations, Section 1 AGAR 2021, Section 2 AGAR 2021
14th July 2021: Parish Council Meeting
Agenda - 14 July 21 / Minutes - 14 July 21
REPORTS: Clerk Report - 14 July 21, N Lane Pond Edging Repair, N Lane - Westlands Av footpath entrance repair, ICO Model Publication Scheme, Document Retention Policy, Planning Report - 14 July 21
1st September 2021: Parish Council Meeting
Agenda - 1 Sept 21 / Minutes - 1 Sept 21
REPORTS: Clerk Report - 1 Sept 21, Oak Tree Footpath Report, PC Accounts (Summary Q1 FY 2021-22, Bank Rec Q1 FY 2021-22), Playing Field Purchase Report, Parish Remuneration Report 21/22, Planning Report - 1 Sept 21, Climate Emergency 21 Report, Housing Needs Survey Report - 1 Sept 21, Housing Needs Survey Results 21, Works Report - 1 Sept 21, Church Lane Safety Signage Report,Drawings), PC Development Plan 2021-24
28th September 2021: Extraordinary Parish Council Meeting
Agenda - 28 Sept 21 / Minutes - 28 Sept 21
6th October 2021: Parish Council Meeting
Agenda - 6 Oct 21 / Minutes - 6 Oct 21
REPORTS: Clerk Report - 6 Oct 21, External Auditor Report 20-21, Planning Report - 6 Oct 21, Works Report - 6 Oct 21, Bicester Police Group Report - 6 Oct 21, Oxfordshire Plan 2050 PC Response
3rd November 2021: Parish Council Meeting
Agenda - 3 Nov 21 / Minutes - 3 Nov 21
REPORTS: Clerk Report - 3 Nov 21, PC Accounts (Summary Q2 FY 2021-22, Bank Rec Q2 FY 2021-22, Income Q2 FY 2021-22), Planning Report - 3 Nov 21, Works Report - 3 Nov 21, CEE Bill Summary, OCC Aim & Priorities Overview
1st December 2021: Parish Council Meeting
Agenda - 1 Dec 21 / Minutes - 1 Dec 21
REPORTS: Clerk Report - 1 Dec 21, Planning Report - 1 Dec 21, CEE Bill Summary
2020 Meetings
9th January 2020:
Agenda - 9 Jan 20 / Minutes - 9 Jan 20
REPORTS:Clerk Report - 9 Jan 20, Planning Report - 9 Jan 20, Works Report - 9 Jan 20
5th February 2020:
Agenda - 5 Feb 20 / Minutes - 5 Feb 20
REPORTS:Clerk Report, Quarterly Accounts: Q3 Summary, Q3 Bank Rec, Planning Report, Works Report
4th March 2020:
Agenda - 4 Mar 20 / Minutes - 4 Mar 20
REPORTS: Clerk Report - 4 Mar 20, Planning Report - 4 Mar 20
21st March 2020 (Extraordinary Meeting):
Agenda - 21 Mar 20 / Minutes - 21 Mar 20
19th April 2020:
Agenda - 19 Apr 20 / Minutes - 19 Apr 20
3rd June 2020:
Agenda - 3 June 20 / Minutes - 3 June 20
REPORTS: Village Concerns, Clerk Report, Neighbourhood Plan Hearing Report, Affordable Housing, End of Year Accounts: Q4 Summary, Q4 Bank Rec, PC Donations Policy, Planning Report
1st July 2020:
Agenda - 1 July 20 / Minutes - 1 July 20
REPORTS: Clerk Report, Neighbourhood Plan, Affordable Housing, Draft Asset Register, PC Donations Policy, PC Summary of Internal Audit Report, PC Response to Internal Audit Observations Report, AGAR Form 2020, Planning Report, Works Report
5th August 2020:
Agenda - 5 Aug 20 / Minutes - 5 Aug 20
REPORTS: Clerk Report, Neighbourhood Plan Report, CDC Parish Liaison Meeting Report, Q1 2020-21 PC Accounts (Q1 20-21 Summary, Q1 20-21 Bank Rec), Planning Report, Works Report
2nd September 2020:
Agenda - 2 Sept 20 / Minutes - 2 Sept 20
REPORTS: Clerk Report,Cherwell Local Plan Report, Planning Report, Works Report
7th October 2020:
Agenda - 7 Oct 20 / Minutes - 7 Oct 20
REPORTS:Clerk Report, Draft PC Budget FY 2021/22. Playing Field & Spinney Purchase:(Finance Report, Risk Assessment,Legal Letter, Map). Neighbourhood Plan Report, Affordable Housing Report, Planning Report, North Lane Pond Report, Technology Report, Works Report
4th November 2020:
Agenda - 4 Nov 20 / Minutes - 4 Nov 20
REPORTS: Clerk Report, Affordable Housing Report, Great Wolf Appeal Report, Standing Orders, Risk Register, Financial Regulations, Donation Request, Q2 2020-21 PC Accounts (Q2 20-21 Summary, Q2 20-21 Bank Rec), Planning Report, Works Report
23rd November 2020 (Extraordinary Meeting):
Agenda - 23 Nov 20 / Minutes - 23 Nov 20
2nd December 2020:
Agenda - 2 Dec 20 / Minutes - 2 Dec 20
REPORTS: Clerk Report, Great Wolf Update - 2 Dec 20, Cherwell Parish Liaison Meeting - 2 Dec 20, Donation Request, Verge Grass Cutting Report, Verge Grass Cutting Maps, Budget FY 2021-22: (Overview, Breakdown), Planning Report, Works Report
2019 Meetings
23rd January 2019:
Agenda - 23 Jan 19 / Minutes - 23 Jan 19
6th February 2019:
Agenda - 6 Feb 19 / Minutes - 6 Feb 19
6th March 2019:
Agenda - 6 Mar 19 / Minutes - 6 Mar 19
27th March 2019 - Annual Parish Meeting:
Agenda - 27 Mar 19 / Minutes - 27 Mar 19
3rd April 2019:
Agenda - 3 Apr 19 / Minutes - 3 Apr 19
1st May 2019:
Agenda (PC & Annual Mtg) - 1 May 19 / Minutes - 1 May 19 / Minutes Annual PC Meeting - 1 May 19
REPORTS: Clerk Report, Neighbourhood Plan Report, Annual Parish Meeting Minutes DRAFT, School Field Report, Planning Update, Playground Report, Works Report, Expressway Report
Annual PC Meeting Reports: 2019 Finance Report, Code of Conduct
5th June 2019:
Agenda - 5 June 19 / Minutes - 5 June 19
REPORTS: Clerk Report, AGAR Return, Internal Auditors Report Response, Internal Auditors Report, Terms of Reference for Advisory Groups: Planning, Works, Finance, Governance, HR, Traffic, Email Policy, Planning Report
3rd July 2019:
Agenda - 3 July 19 / Minutes - 3 July 19
REPORTS: Clerk Report, Parish Liaison Meeting Report, Expressway Report, Transport AG Report, Planning Report
7 August 2019:
Agenda - 7 Aug 19 / Minutes - 7 Aug 19
REPORTS: Clerk Report, Village Meeting Notes, PC Quarterly Accounts: Q1 Summary & Q1 Bank Rec, Report on Renumeration Panel, Planning Report
4 September 2019:
Agenda - 4 Sept 19 / Minutes - 4 Sept 19
REPORTS: Clerk Report, Draft Donations Policy 19/20, Planning, Works Report
20th September 2019 (Extraordinary Meeting):
Agenda - 20 Sept 19 / Minutes - 20 Sept 19
10 October 2019:
Agenda - 10 Oct 19 / Minutes - 10 Oct 19
REPORTS: Clerk Report, Neighbourhood Plan, Great Wolf, Quarterly Accounts: Q2 Summary, Q2 Bank Rec, Draft Financial Regulations 19/20, Implications of new Financial Regulations, Childrens Allotment, Noticeboards, Planning Report, Traffic Report, Transport Report
6 November 2019:
Agenda - 6 Nov 19 / Minutes - 6 Nov 19
REPORTS: Clerk Report - 6 Nov 19, Draft Risk Register, Draft Asset Register, Planning Report - 6 Nov 19
2nd December 2019:
Agenda - 2 Dec 19 / Minutes - 2 Dec 19
REPORTS: Clerk Report - 2 Dec 19, Planning Report - 2 Dec 19, Works Report - 2 Dec 19
2018 Meetings
10th January 2018: Agenda - 10 Jan 18 / Minutes - 10 Jan 18 |
25th January 2018: / Minutes - 25 Jan 18 |
7th February 2018: Agenda - 7 Feb 18 / Minutes - 7 Feb 18 |
7th March 2018: Agenda - 7 Mar 18 / Minutes - 7 Mar 18 |
16th March 2018: Agenda - 16 Mar 18 / Minutes - 16 Mar 18 |
11th April 2018: Agenda - 11 Apr 18 / Minutes - 11 Apr 18 |
9th May 2018: Agenda - 9 May 18 / Minutes - 9 May 18 |
6th June 2018: Agenda - 6 June 18 / Minutes 6 June 18 |
4th July 2018: Agenda - 4 July 18 / Minutes - 4 July 18 |
1st August 2018: Agenda - 1 Aug 18 / Minutes - 1 Aug 18 |
9th August 2018: Agenda - 9 Aug 18 / Minutes - 9 Aug 18 |
5th September 2018: Agenda - 5 Sept 18 / Minutes - 5 Sept 18 |
3rd October 2018: Agenda - 3 Oct 18 / Minutes - 3 Oct 18 |
9th October 2018: Agenda - 9 Oct 18 / Minutes - 9 Oct 18 |
7th November 2018: Agenda - 7 Nov 18 / Minutes - 7 Nov 18 |
5th December 2018: Agenda - 5 Dec 18 / Minutes - 5 Dec 18 |